Also, many special symbols are not included in the standard character set for captioning. Special symbols in the text can lead to uncertainty in exactly what was said, making it more difficult for automated captioning. Spell Out Words Instead of Using Symbols: OK: I have some administrative announcements. Speaker: I have…I have some …um…administrative announcements. Again, it is fine to include these in the transcription, but not required.
If a speaker backs up a bit and repeats a short phrase, it is not absolutely necessary to transcribe this. It is ok to include these in the transcription, but not absolutely necessary. Speaker hesitations and disfluencies, such as “um”, “uh,” “mmm” do not need to be transcribed. Incorrect: If we could get started ladies and gentlemen.Įxceptions - What does not need to be transcribed: If we could get started, please.Ĭorrect: Alright ladies and gentlemen. Furthermore, if the audio is not readily audible simply transcribe. For goals other than automated captioning, this can serve a useful purpose, but for automated captioning, the transcript must match the audio, even for sentence fragments. Transcribers sometimes extract the meaning of the language in the audio by summarizing slightly or by leaving out segments of speech that may not interfere with the meaning. Ensure you remove all the ancillary text such as title, date, author, pagination, etc. The words in the audio should be transcribed exactly as the speaker says them, in the same order, with no additions or deletions. Caption Breaks Can be Forced with Markupģ.5. Ellipses Terminates a Sentence if There is a Space After ThemĢ.5. Multiple Chevrons Start a New SentenceĢ.4. Double Dash Does Not Terminate a SentenceĢ.3. Proper Punctuation Terminates a SentenceĢ.2. Extra Spaces and Carriage Returns/Line Feeds Are UnnecessaryĢ.1. Ensure Square Brackets are Matched and Symmetricalġ.9. Use Square Brackets for non-spoken Contentġ.6. Omit Background Noise/Sounds from the Transcriptionġ.5. Spell Out Words Instead of Using Symbolsġ.3. Learn more about accuracy and quality results for various forms of transcription.Ī sample of a formatted transcript is attached at the bottom of this article.ġ.2. Our transcribers are trained to generate well-formatted transcripts that yield optimal results with our automated system. If you prefer to not have to format your own transcript, you can request Transcription too and send your existing text as guidance for the transcriber. When you have your transcript ready, you can upload it in a Captioning-Only submission. If you wish to submit a transcript containing lyrics of songs, please read our article on including lyrics in the transcript. If you wish to submit in other languages (Spanish, French or German), choose UTF-8 as the encoding. For English transcripts, we recommend that it contains only standard US ASCII characters. It's also possible to save your transcript from a. We recommend using Notepad, Word or TextEdit to create the transcript file. #Types of transcriptions how to
A complete description of how to use sync markers in the transcript is available in our Sync Marker Summary article.
If your content is "sweetened", i.e., it's mixed with music, noise, sound-effects, talk-over, pauses or unclear audio, ensure you use sync markers to improve the results. Ensure you also remove all the ancillary text such as title, date, author, header, footer, etc. Note that you need to submit a verbatim transcript of the audio content not a script or a screenplay. At the very least, use properly formatted speaker IDs and parenthetical comments, and save your transcript as a UTF-8. 
Check the table of contents below and format your transcript according to the guidelines.An accurate transcript is the basis from which our automated captioning process generates captions. How do I format and upload my own transcript?ĬaptionSync allows you to upload your own formatted transcript. This article shows how to format it correctly. Closed Captioning your files with CaptionSync allows you to submit your own verbatim transcript.
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